Please refer to this spreadsheet for an example scenario of cost and equipment specifications for a set of collaboration rooms. It includes a high-level functional breakdown of collaboration room requirements, a more detailed description of the components, an example of a piece of equipment that fills that need, an approximate price for that equipment, and a rationale about what the equipment is used for.
Please note, there is no one-size-fits-all setup for a collaboration room. Institutions should use this document as a guideline and plan their rooms according to their own budgets, resources, and intended use cases. Purchasing projectors, displays, H323 codecs, and computers that your institution has experience with may be more practical than buying exactly the equipment listed here.
For more information on technology purchasing and room setup options, please contact:
Todd Zimmerman - WestGrid Collaboration Coordinator
University of British Columbia - Okanagan